20 Professional Voicemail Greeting Examples

20 PROFESSIONAL VOICEMAIL GREETING EXAMPLES

Introduction

In the world of marketing, and sales optimization, being readily available when a client or a prospective client chooses to contact you via phone call is vital. But, let’s be realistic, there are times when you and your mobile phone won’t be in close proximity, no matter how conscious you are. Then at times like that, you must have a business voicemail greeting or some voicemail messages ready to keep the interest of your client alive. It helps to fill the gap, and eliminate any minor issue your absence may have caused.

Importance of a voicemail greeting

I can’t seem to overemphasize the tremendous impact and general importance of having a personal voicemail greeting. Over the years, I have experienced an excellent conversion in my business, ever since I applied this secret of having a voicemail greeting which I would be revealing to you in this article. Afterwards, you would be able to choose the best voicemail greetings that are perfect for your business or any purpose you may need it to fit in. We would cover the best voicemail greetings, custom voicemail greeting, small business voicemail greeting examples, and lots more.

Professional Voicemail Greeting

Having a professional voice mail greeting may be the only reason why that multi-dollar client chooses to call you back, to make that purchase, or book that appointment with your organization. A professional voice mail greeting informs your client that though you are not available at that time, you are interested in what they are offering, and you would definitely respond to them immediately you get the opportunity. A professional voicemail greeting also makes you look more confident and reliable. It sometimes even sends a signal of how valuable your time is, and that may boost your credibility in the eyes of your customer or client. Let’s see some examples of how a professional voicemail greeting should be constructed; then you would better understand what I meant by ‘sending a signal of how valuable your time is’.

NB: For this example on ‘professional voicemail greeting’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

1.  Hey, you have reached Peter Smith at Glamour Enterprise. Thanks for giving me a call. Kindly leave your name, number and a message, and I will get right back to you as soon as I can. Have a nice day.

2.  “Hey, you’ve reached the information hub. At the moment, all of our staff are helping clients [you can insert goals such as, ‘boost the conversion rate of their business] and thus they are unable to take your call. Instead of putting you on hold, please leave your name, phone number, and the purpose of your intended call, and we’ll give you a call back at the shortest possible time. Best Regards, Glamour Enterprise.”

Short Voicemail Greetings Examples

Short voicemail greetings examples can be used for both casual and formal objectives. It is concise and straight to the point. Below are two short voicemail greetings examples that you can use as you deem fit.

NB: For this example, on “short voicemail greetings example”, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

3. “Hello, this is Peter Smith. I’m either away from my desk or on a call. Kindly leave your name, number, and your message and I will respond ASAP. Thank you.”

4. “Hey! This is Peter’s voicemail. Simply state your name, and number, and as soon as I can, I’ll get to back to you.”

Small Business Voicemail Greeting Examples

It is said that having a dedicated business line is often more productive and standard than using your personal line or that of your employees for business purposes. One main reason is that you get to be accurate with sticking with business hours, and clients can know from what hour of the day you are available to receive their calls. Here are some examples of business voicemail greetings that you can get inspiration from and then choose which can be the best voicemail greetings for that business of yours.

NB: For this example, on ‘small business voicemail greeting examples’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

5.   “You’ve successfully reached Glamour Enterprise. We won’t be able to respond to your call right now, permit us to call you back! Kindly leave us your name, number, and a brief message stating the reason for your call, and the most convenient time it is to call you back – we eagerly wish to connect with you. Talk to you shortly.”

6.    “Hi there! Thank you for calling us. We honestly look forward to speaking with you soon. Let us call you back as soon as we are available. Kindly make this possible by leaving your name, and contact. Have a fruitful day.”

Creative Voicemail Greetings Examples

Not being available to answer your call when needed, already causes a slight issue on its own. Therefore, it is expected that you have creative voicemail greetings to ease the situation. This can also be called a custom voicemail greeting. Being creative is having the right blend of professionalism as well as a good sense of humour. Here are some examples of the best custom voicemail greeting out there.

NB: For this example, on ‘creative voicemail greeting example’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

7.   Hello! You just reached the box of Peter Smith. Unfortunately, I won’t be able to respond to you immediately due to various reasons. Kindly drop your contact information, and at the slightest possible window I get, I would contact you. Stay safe

8.   Hi there! Unfortunately, Peter is unavailable. At Glamour Enterprise, we care about our customers, and we would love to call you back ASAP! Kindly provide your contact details, and expect a call from us shortly. Thanks for your understanding.

Funny Voicemail Greetings Examples

It is not advisable to use this sort of funny voicemail greetings examples on your business line, or in a period where you are expecting high priority calls from superiors or top personnel’s. The reason for this is because not everyone would appreciate your sense of humour, and it may be a significant turn off to some, thereby costing you something valuable. So, you should use any of these funny voicemail greetings examples on your cellphone alone, and crack up some friends when they call you.

NB: For this example, on ‘funny voicemail greetings examples’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name.

9.  Hello! You have reached the mail of Peter Smith, your favourite superhero. I didn’t pick your call because I am busy saving the day. Drop your name and number, and maybe if we survive dooms-day, I will return your call someday.

10. Hi, this is Peter. Obviously, I am not ready to talk to you. Maybe because I am scared of what you would say, so, save me the heartache and tell me why you called, and if I don’t faint afterwards, I would call you back. Thanks.

11. Knock! Knock!! Hello, this is the mailbox of my boss, Mr P. He is busy trying to figure out what to tell you. Kindly leave your name, number and the reason why you called. He would definitely have an answer for you shortly. 

Professional Voicemail Greetings For Your Business Cell Phone Number

As I earlier said, it is better to have a business cell number. This is because you can effectively stick to receiving calls at only your working hours, instead of still attending to such even back at home with your family. If that is the case, then you should consider setting any of these professional voicemail greetings for your business cell phone number.

NB: For this example, on ‘professional voicemail greetings for your business cell phone number’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

12.       “Hey! Peter Smith at your service. I can’t wait to connect with you. For this to be possible, kindly leave the following; your name and number, and I promise to call you ASAP! Thank you.

13.       “Hello, you’ve reached Peter Smith. Sorry I missed your call. I’m especially busy at the moment, but if you leave me your name, and phone number, I’ll get back to you before the end of the day. Talk to you soon!”

14.       “Thanks for calling us at Glamour Enterprise. It is not my intention to send you to voicemail, but I am currently not available due to engagement. Kindly state your name, and number, and the best time it would be for me to call you back. I’ll speak with you soon!”

Voicemail Greetings For The Customer Service Phone Number

This is particularly important when customers need assistance from customer service, but they are not available. When this happens, there arises a need to have voicemail greetings for the customer service phone number of your company. Here are two examples of voicemail greetings for the customer service phone number that can serve best.

NB: For this example, on ‘voicemail greetings for the customer service phone number’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

15.       “Hi, this is Glamour customer service. We are currently not available to pick your call. We know your time is very valuable to you, so instead of placing you on hold, permit us to return your call at a more suitable time! Kindly leave your name, and phone number, and different times that would be best for us to reach you on. Thanks!”

16.       “Hello! You’ve reached the support line of Glamour Enterprise. We will be happy to help with an inquiry that you may have. In the meantime, you can visit us on our website GlamourEnterprise.org, It may just have the answer you’re inquiring about. If it doesn’t, kindly leave your name, number and your inquiry. We’ll reach you ASAP. Thanks for calling us.”

Voicemail Greetings For Calls Received After Business Hours

When a client needs your assistance on a matter or chooses to inquire, considering whether or not the time falls between your business hour is the least of their concerns. Therefore, in cases such as this, you would need to have specific voicemail greetings for calls received after business hours. Here are two examples you could use.

NB: For this example, on ‘voicemail greetings for calls received after business hours’, we would make use of a familiar company name which would make it sound more realistic. Glamour Enterprise should be replaced with the name of your company.

17.       “Thank you for reaching out to us! Unfortunately, this is not within our working hours. We wish to give you a call when we are back open. Please leave us your name, number and the best time to reach you.”

18.       “Hello, this is Glamour Enterprise, we are ecstatic to hear from you. Sorry, but we are closed for the day. Kindly leave us your contact information, and the most convenient time to call you, and we’ll get back to you within our working hours, which is from [hour to hour]. Thank you.”

Voicemail Greetings For Holidays

As a business owner, it shouldn’t come as a surprise that your customers would need your service or assistance even during holidays. Here is some example of good voicemail greetings for holidays.

NB: For this example, on ‘voicemail greetings for holidays’, we would make use of a familiar name which would make it sound more realistic. Peter Smith should be replaced with your name, and Glamour Enterprise should be replaced with the name of your company.

19.       “Hello there, this is Peter Smith. We are unavailable at the moment due to the holidays. We would re-open on [date]. Kindly leave us your name and phone number, and we will get back to you soon. Enjoy your holiday, and thanks for contacting us!

20.       “Hi! Thanks for calling Glamour Enterprise. We are unable to answer the phone right now. We are currently on holiday. If it’s an emergency, do not panic, we’ve got you covered. Contact us at info@GlamourEnterprise.org and we’ll get back to you ASAP. Please be sure to leave your name, phone number, and a brief message to let us know the reason for your call. Thanks, and enjoy your holiday.”

Conclusion

Voicemail messages are essential in making your business stand out and keeping it alive during times when you are unavailable. Study shows that short voicemail messages work best in major categories when you require good voicemail greetings. You can also check out this video for some other good voicemail greetings https://www.youtube.com/watch?v=4lw0JPlTwWQ you can start using today.

By Kalpataru Biswas

Kalpataru is software sales and product marketing professional. He writes on entrepreneurship, sales, marketing, customer success, and personal development.

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